Chicago/Great Lakes Chapter — American Society for Indexing
Spring Workshop
April 24, 2010

Jefferson Park Public Library (Chicago)

The spring workshop of the Chicago/Great Lakes Chapter will take place at the Jefferson Park Public Library, 5363 W. Lawrence Avenue, Chicago, starting at 9:30 a.m. on April 24, 2010. The Jefferson Park library is close to Interstate 90 (Kennedy Expressway), the CTA Blue line, the Metra Union Pacific Northwest line, and several bus routes. A location map is posted on our chapter Web site (http://www.chicagogreatlakesindexers.org/events.html).

The morning session will feature a “term selection” activity. Everyone attending will be sent a piece to index beforehand; their indexing decisions will be compared with those of experienced indexers Fred Leise and Leoni McVey. The goal is to stimulate a discussion of styles of indexing and to analyze how different indexers approach the same material.

In the afternoon, several experienced indexers will review a different article, also sent to attendees in advance, in a peer review process.

A light lunch will be provided, the cost of which will be included in the meeting fee of $15, to be collected at the meeting.

Please advise Caryl Wenzel (carylwenzel@comcast.net) if you plan on attending so that you can receive copies of the two articles.

Golden Gate Chapter of the American Society for Indexing
2010 Conference Scholarship Competition

The Golden Gate Chapter of the American Society for Indexing is pleased to announce a scholarship competition open to any chapter member who has never attended an ASI national conference. The winner of the competition, based on index submissions, will receive free registration to the ASI conference in Minneapolis, Minnesota, May 13-15, 2010. Details are as follows.

ELIGIBILITY: Applicants must be ASI members with Golden Gate Chapter affiliation at the time of submitting their scholarship entry. Applicants must be first-time conference goers in 2010 (i.e., they cannot have attended any previous ASI national conferences) . Applicants must agree in advance to perform a small service payment to the chapter if they win the scholarship award, such as giving a post-conference report at a chapter meeting, co-hosting a peer review session, or making some other contribution to chapter programming.

SCOPE OF AWARD: The winner will receive full conference registration (value of $399) paid by the chapter. This registration covers all official conference events, including meals. It DOES NOT cover transportation to and from Minneapolis, lodging costs, and pre- or post-conference workshops. See the conference website for more information on conference events and planning.

All applicants will benefit from receiving detailed evaluations of their work from a panel of experienced indexers, unless they request that the judges comments be withheld.

SUBMISSION GUIDELINES: Applicants must submit the following items by email:

• An original index of a book or other printed work. The index must be submitted electronically as a word processing file (RTF or DOC format) such as you might submit to a client. As long as this index was created by you, there are no other limitations as to its length, subject matter, style, or date.
• A cover letter that briefly explains the index. If the index is for a published book, please include full publication details. If it is for an unpublished work, please describe the work or project. You may also want to note the circumstances behind the index's creation—whether it was a paid or practice index, whether the book was originally published with no index, any special considerations or requirements, etc.
• Submissions must be received by March 1, 2010. The winner will be announced March 14, 2010. Email the application materials to Janet Russell at russell@alumni.reed.edu

AWARD CRITERIA: Submitted indexes will be evaluated by a panel of three judges, all members of GGASI, based on the criteria used for ASI's annual H.W. Wilson Award for Excellence in Indexing.

QUESTIONS: Please direct any questions about the scholarship to Theresa Duran, theresad@pacbell.net or (415) 721-7130.

Spring 2010 Meeting
Heartland Chapter, American Society for Indexing
Saturday, April 10, 2010
10 a.m. to 4 p.m. EST in Richmond, Indiana

Presenting: Enid Zafran
“Polishing the Index”

Enid L. Zafran started her own indexing business in 1989, Indexing Partners, which is presently located in Rehoboth Beach, Delaware. She has worked in publishing since 1975, and run indexing departments at two publishers. Her publications include the popular books, Starting an Indexing Business, Indexing Specialties: Law, Indexing Specialties: Scholarly Books, and Index It Right! Volumes 1 & 2. For ASI’s newsletter, Key Words, Enid writes a recurring column on style matters for indexing. She also offers an Indexing Boot Camp which consists of three intensive days of one-on-one training aimed at newer indexers and tailored to their needs.

Polishing the Index — An Editing Workshop

This full-day workshop takes you through the steps that insure your index will shine. With numerous examples, Enid shows common pitfalls and ways to avoid them. Her detailed approach has been praised by attendees. The workshop includes a hands-on exercise to apply the principles presented. Whether you are a long-time indexer or new to the profession, don’t miss your opportunity to learn from and converse with one of the country’s leading indexers.

also

“Starting and Maintaining your Indexing Business”

During the last hour of the meeting, we’ll discuss common questions that new indexers have when starting out, as well as share tips and ideas for experienced indexers on maintaining and building their business. Chapter members will be asked to submit questions or topics they would like to discuss before the meeting. This guided discussion will be a great time to get input from our fellow indexers.

$35 - ASI members
$40 - non-members who have been to a Heartland meeting previously
$30 - first-time attendees (members and non-members)

Registration: The Heartland meeting is open to all ASI members and non-members who are interested in indexing. To register, mail your name, address, phone, and check payable to “Heartland Chapter-ASI” by April 3rd to: Mary Peterson, ASI Heartland Treasurer, 1085 East Glengarry Circle, Bloomfield MI 48301. You may also pay at the door; however, please RSVP by April 3rd to Mary Peterson or Tanya Bomsta at (740) 353-7809 or bomsta@inkpressindexing.com so that we can prepare materials for you.

Location of Meeting: MCL Cafeteria in Richmond, Indiana

Richmond, Indiana is at the Ohio border on Interstate 70, 1 hour east of Indianapolis, half an hour west of Dayton, and less than two hours west of Columbus.

The MCL Cafeteria is at 3801 National Road East, in the Richmond Square Mall, between Earlham College and the Ohio border. Take I-70 exit 156A onto U.S. 40 (this is the second exit west of the state line). Go west on U.S. 40 for 2 miles to the Richmond Square Mall, on the left.

Mid- and South-Atlantic Chapter
American Society for Indexing
National Agricultural Library Tour
Wednesday, January 27, 2010,
10:00am to 2:00pm

The staff at the National Agricultural Library (NAL) will provide a general overview of NAL, a tour, and information about the NAL Thesaurus and indexing at NAL.

They are also inviting their indexers to have lunch with us, answer any questions we may have, and discuss indexing matters more informally. Be sure to bring a bag lunch.

The NAL Thesaurus is available online: http://agclass.nal.usda.gov/agt/agt.shtml. (Word of warning - you may spend all day playing with this!)

Cost: Free! Bring your own lunch

RSVP and Questions: programs@msasindexing.org

New England Chapter of the American Society for Indexing

Spring Meeting, April 17, 2010

The 2010 spring meeting of the New England Chapter of the American Society for Indexing (NEASI) will be held on Saturday, April 17th, 2010, at the Chelmsford Public Library in Chelmsford, Massachusetts. Cheryl Landes, an award-winning technical writer and member of the Pacific Northwest Chapter as well as NEASI, will present "Experience an Index Usability Test," and Ilise Benun, a national speaker and co-founder of Marketing Mentor, will present "Nitty-Gritty Marketing and Pricing for Freelancers." There will also be a panel of NEASI members speaking about their own marketing experiences. Details will be available by the end of January. Please save the date!

New York City Chapter, American Society for Indexing
Informal Luncheon
Tuesday, January 19, 2010

The New York City chapter of the American Society for Indexing is having another informal luncheon.

When: Tuesday, January 19th, 2010
Time: 12:30 PM

Location:
Chennai Garden (Indian/vegetarian/kosher)
129 E. 27th (Park Ave. South)
212-689-1999

Lunch buffet is $7.00.

The #6 train, the Lexington Avenue local, stops at Park Avenue South and 28th Street, one block away.

You do not have to be a member of ASI to attend. This is a luncheon, not a meeting, so there is no agenda. We can talk about anything that is on our minds.

Please RSVP by Monday, January 18th to Janet Mazefsky: jmazefsky@aol.com or 212-427-7375. .

Pacific Northwest Chapter
The PNW/ASI Spring 2010 Meeting(s)
April 10, 2010, 10am - 1pm

FLASH!   PNW/ASI offers an innovative "venue" for its biannual meeting, a format we call In-Sync Indexing.

In the extremely large region that our chapter covers, this format for the spring meeting is both new and useful. Indexers will be meeting on the same date, and at the same time, but in their own geographical locations; thus Seattlites meet somewhere in Seattle, Portlanders in Portland, Eastern Washingtonians somewhere central to them, Eugeniuses in or near Eugene, etc. We won't have to travel over eight to twelve hours one way to attend a meeting, nor will we have to stay in motels for at least two nights.

On April 10th, from 10am to 1pm Pacific time, with all of us meeting in our prospective places ("at a location near you"), we will follow a preplanned script. There will be no need for conferencing.

• Every group will have a facilitator to manage activities and time and we will all be doing the same things at the same time—just in different places—synchronizing...or In Sync.
• Each group will be provided a packet of materials to guide members through the planned discussions and activities. Whether a group of 16 or 2, the content of your meeting will be the same as other members of the chapter.
• At the end of all the meetings, a recorder will post the group summaries and evaluations in order to create a collection for the entire chapter to review.

The Program Team is recruiting a point person from each geographical area who would find a location where indexers can meet. Some location ideas include a library, a quiet food court, or even someone’s own home. Below is a list of geographical areas which have point people and locations to gather in. If your area has more than two indexers and you would be willing to act as a point person, please contact Ann Yager at yagerindexing@gmail.com

In Sync Locations

Please register with the point person listed in the location you wish to attend by April 5th so we will know how many people to expect at each site. The address/directions to the site will be emailed to each registrant prior to the meeting, along with copies of the handouts.

Pacific Northwest locations:
Carolyn Weaver        Redmond, WA
Anita Goebel            Vashon Island, WA
Tracy Wilson-Burns   Spokane, WA
Rebecca Brown         Portland, OR
Ann Yager                Eugene, OR
Elspeth Richmond     Vancouver, BC  
Dana Henricks          Missoula, MT

Outside the Pacific Northwest:
Cheryl Landes       (Massachusettes)
Rose Ippolito        (Southern California)
Katrin Olafsson     (Northern California) 
Jan Wright           (New Mexico)

What to bring to the Meeting:
1. Your handouts which will be sent to you via email in advance of the meeting.
2. Let your point person know if you are willing to bring a laptop for the shortcut/macros demonstrations.

$5.00 will be provided toward your lunch expenses (PNW locations only).

Attention Indexers outside of the Pacific Northwest
We invite you to participate in the InSync Indexing program. All it takes is one other indexer and a place for you to meet. PNW will send you agenda materials for the meeting. If you know of other indexers who would like to meet for InSync Indexing and if you are willing to arrange a venue for your meeting, please contact us.

InSync Topics

InSync Indexing activities will accommodate all indexers from beginning to experienced.

1. There will be two peer review opportunities. A short index will be distributed to all attendees. In addition, we will review the index from The Seven Day Circle: The History and Meaning of the Week by Eviatar Zerubavel. Attendees are encouraged to look at this book in advance.

2. Marketing techniques. The marketing session is based on the excellent workshop presented at the 2009 ASI conference by Chapter member Madge Walls. We will look at specific techniques and finish with a round robin discussion of what has worked for each of us.

3. Shortcuts/macros demonstration. In this session, we will learn to simplify our indexing movemens and increase our indexing speed with the use of abbreviations, shortcuts and macros. There will be at least one laptop at each meeting and the groups will be small enough for attendees to show and try out favorite and effective shortcuts. Even though indexers work with different software programs, watching other processes and sharing our own efficiency tools can improve everyone’s productivity.

ASI Rocky Mountain Chapter
Spring Meeting
Saturday, April 10, 2010
Louisville Public Library
951 Spruce Street, Louisville
Held from 10 a.m. to 4 p.m.

Save the date, and watch for more details to come.

Below Lone Tree (BLT) Peer Review Group meetings

The Below Lone Tree (BLT) peer review group meets from 8:30 am to 12:30 pm on the second Tuesday of every month at the Colorado Springs East Library, conference room 2.

The East Branch Library is located at 5550 North Union Blvd. Their phone number is 719-531-6333. The library is easy to find; it is just east of the intersection of Academy Blvd. and Union Blvd. If you cross Vickers Drive, you've gone too far.

Everyone is welcome, and encouraged, to attend these reviews; they are always informal, friendly, and educational. During the course of the review sessions, in addition to learning more about indexing conundrums from the reviews, we also share and discuss other indexing issues, such as: tidbits about how to be more efficient using our indexing software, how to shorten an index when there are space limitations, marketing tips, or interesting stories about a specific project. Sometimes we continue a discussion or just socialize at a nearby restaurant after the meeting.

Please let Donna Drialo know if you are planning to attend. The library does not charge non-profit groups such as ours for the use of this space, but they do charge for profit groups and their rooms are quite popular. It's only fair for us to notify the library as soon as possible if we will not need the space.

The SOUTH CENTRAL CHAPTER of ASI
ANNOUNCES ITS FALL 2009 MEETING

Saturday, November 7, 2009
8:30 a.m.–4:00 p.m.

Fort Worth Botanical Gardens
Fort Worth, Texas

Kate Mertes presents her very popular NASCAR INDEXING: CREATING AND MAINTAINING SPEED

Time is money, and indexers are business people. We all want to work quickly and efficiently without sacrificing quality. NASCAR drivers don’t win races because they drive carelessly and cut corners, or because they only drive in easy races. They win because they’re good, they’re fast, and they’re good at being fast. Indexers can do that too. The workshop is divided into three parts:

• philosophical aspects of speed in indexing
• the baseline requirements an indexer needs for speed
• actual speed-producing skills and practices.

Kate Mertes is sole proprietor of Mertes Editorial Services, providing indexing, information retrieval, and editorial expertise for complex, challenging projects in law and the humanities. Kate took her B.A. in medieval studies, a Ph.D. in medieval history, and a post-doctoral degree in theology, and after teaching at university level for several years moved into publishing with a stint at Oxford English Dictionaries. After nine years as a managing editor of indexing with Research Institute of America, a legal publishing company, Kate started her own business in 1998. She has lived in Alexandria, VA, since 1992. Kate served on the Board of the American Society for Indexing (ASI) from 1998 to 2004, and was president of ASI in 2002–2003; she is currently serving her second presidential term. She was also president of the Mid and South Atlantic chapter of ASI, 2005–2006, and periodically teaches a course on indexing for the Library School of the Catholic University of America. Kate is the author of Good Governance and Politic Rule: The English Noble Household, 1250–1550, and chapters in many of ASI’s publications on the indexing of legal, historical, and theological materials. She is also a co-author, with Fred Leise and Nan Badgett, of Indexing for Editors and Authors.

About Fort Worth: Looking for an inexpensive weekend getaway? Combine this meeting with the many attractions Cowtown has to offer. Our meeting site, the Botanic Gardens, is worth the trip itself, and the Gardens are mere minutes from the museum district, the Fort Worth Zoo and the very walkable Sundance Square in downtown. The Historic Stockyards District is only a short drive north of downtown, and Texas Christian University (TCU) is just south of the Gardens. Here are the links to some popular attractions:

• Downtown/Sundance Square, www.sundancesquare.com
• Fort Worth Botanic Gardens, www.fwbg.com
• Kimbell Art Museum, www.kimbellart.org
• Fort Worth Zoo, www.fortworthzoo.com
• Modern Art Museum, www.themodern.org
• Historic Stockyards, www.fortworthstockyards.com
• Texas Christian University, www.tcu.edu

Where: Fort Worth Botanic Gardens
3220 Botanic Garden Blvd.
Fort Worth, TX 76107
(817) 871-7686
http://www.fwbg.com
The Botanic Gardens are located just north of I-30, west of downtown Fort Worth and just south of the Museum District. Take the University Drive exit north and follow the signs.

Cost: For registrations received by October 16, 2008
       ASI members $50.00
       Students (with proof) $35.00
       Non-ASI members $70.00

       Late registration fees—received after October 16, 2008
       ASI members $60.00
       Students (with proof) $45.00
       Non-ASI members $80.00

NOTE: Registration form below

Coffee, bottled water, juice, and bagels/pastries (depending on what looks good) are included in the registration fee. A box lunch is also included in your registration fee. Please notify us if you need a vegetarian meal or have any other special dietary needs.

Meeting Schedule:

8:30 am–9:00 am Business meeting and introductions
9:00 am–10:00 am Part I: The Philosophy of Speed and Calculating your Speed Goals
10:00 am–12:00 noon Part II - Baseline Requirements for Speed in Indexing
12:00 noon–1:00 pm Lunch
1:00 pm–4:00 pm Part III Speed Skills, Tips, and Practices—23 Ideas for Speed, with Workshop Exercises

Nearby Hotels/Motels:

• Fairfield Inn, 1505 S University Drive, (817) 870-1011
• Travelodge, 1401 S. University Drive, (817) 336-9311
• Spring Hill Suites, 3250 Lovell Ave, (817) 878-2554
• Days Inn, 1551 S. University Drive, (817) 336-9823
• Residence Inn, 1701 S. University Drive, (817) 870-1011
• Courtyard by Marriott, 3150 Riverfront Drive, (817) 335-1300

There is a cluster of nearby motels just south of the Botanic Gardens and north of TCU on University Drive, all easily found and booked online. These are not quite walking distance but carpools to/from the meeting can be arranged.

REGISTRATION FORM

South Chapter Fall Meeting/Workshop
Saturday, November 7, 2009

Name:_____________________________________________________
Address:____________________________________________________
City, State, Zip:______________________________________________
Phone:______________________ E-mail_________________________

Membership:

ASI yes _______ no ________ Special Meal requests* _____________________

Cost: For registrations received by October 16, 2008
       ASI members $50.00
       Students (with proof) $35.00
       Non-ASI members $70.00

       Late registrations—received after October 16, 2008
       Add $10.00

Amount Enclosed: $_________

Please makes checks payable to South Central Chapter, ASI
Mail registration form and check to workshop registrar:

Paul Hightower
PO Box 101028
Fort Worth, TX 76185

*Please notify us if you need a vegetarian meal or have any other special dietary needs.

Twin Cities Chapter
American Society for Indexing

Social Networking 101
February 20, 2010

The Twin Cities Chapter/American Society for Indexing invites you to join us for Social Networking 101—Webinar/BYOL*

Facebook, LinkedIn, Twitter—find out what they are, how they work, and how to make them work for you.

Neal Axton and Lindsay Matts, staff librarians at William Mitchell College of Law, will present a 2-hour interactive workshop touching on the following topics:

          Facebook—Networks, Notifications, Applications, Privacy
          LinkedIn—Connections, Resumes, Recommendations, Groups, Applications
          Twitter—Tweets, Hashtags, Re-Tweets
          Using Social Networking for Competitive Intelligence
          Using Social Networking for Advertising
          Establishing Boundaries

          Hands-On Session

*Bring Your Own Laptop. If you attend the meeting in person, a wi-fi connection is available or you can also watch the presenters on the Internet sites. If unable to attend in person, you can watch and participate via the Web.

Neal Axton is a reference librarian at William Mitchell College of Law and a graduate of the University of Kansas School of Law and the Information Studies program at UCLA. Neal provides consulting and education on social media, Internet privacy, and Internet security concerns in addition to his expertise in online legal research. You can find his profile at http://www.linkedin.com/in/nealaxton or his twitter feed at http://twitter.com/safetyneal.

Lindsay Matts is the Educational Technologist at William Mitchell College of Law and holds advanced degrees in Learning Technology from the University of St. Thomas and Library and Information Science from Dominican University. Lindsay instructs and consults on next-generation technology as well as safety and privacy concerns regarding social networking. You can find her profile at http://www.linkedin.com/in/lindsayhmatts.

Date: February 20, 2010
Time: 10 a.m. to 12 noon**
Place: William Mitchell College of Law
875 Summit Avenue, Rm. 229
St. Paul, Minnesota 55105
651-227-9171

**ASI members and other interested people are invited to come early (9:30 a.m.) to socialize and participate in a short business meeting before the workshop begins. And if anyone is interested, we can head over to one of the many restaurants on Grand Avenue for lunch after the workshop ends.

Directions to campus: http://www.wmitchell.edu/about/directions.html

Cost: No charge for access via the Web, but we’d appreciate receiving a $5 donation from anyone who attends in person.

RSVP: We need a definite count of people who plan to attend in person to ensure we have adequate space. Please let Terri Hudoba (tahudoba@comcast.net) know your plans by February 12, 2010. Instructions for accessing the meeting via the Web will be sent in a separate mailing to those wanting them.

Have questions or need further information? Contact either

Terri Hudoba
tahudoba@comcast.net
terri.hudoba@gmail.com
952.936.0317

or

Terry Casey
tcasey@inkandline.com
651.699.6857

Western New York Chapter of ASI —Spring Meeting
Saturday, April 17, 2010
The Roycroft Inn
East Aurora, NY

The WNY Chapter is pleased to have Jan Wright as our special guest speaker. Jan is the 2009 recipient of the ASI/H. W. Wilson Award for Excellence in Indexing for her index to Real World Adobe InDesign CS3, by Olav Martin Kvern and David Blatner and published by Peachpit Press. The WNY Chapter formed the basis of the 2009 judging committee, so we’re especially pleased that Jan has consented to be our guest.

Jan will lead an open ended discussion about the care and feeding of her award-winning index. In the first part of the discussion, Jan will talk about the index, its creation, its humor, and her process. In the afternoon, the discussion will be a peer review, with Jan looking forward to questions about phrasing, content, and challenges. Copies of the book, as well as indexes to works by the same author, will be available for comparison.

We’ll follow our usual agenda:

9:00: Coffee, tea, and muffins

10:00: Welcome and introductions

10:10: Jan Wright talks about what it takes to create an award-winning index

12:00: Lunch and networking (we'll order separately off the menu)

1:00: Peer review and Jan answers indexing-related questions

2:00: Chapter matters and ASI news

Registration fee (lunch is not included):
Members: $30
Non-members: $40
Students: no fee

Please send checks payable to “WNY Chapter of ASI” to Judy Kip, 3 Courtly Circle, Owego, NY 13827.

We’re looking forward to a good turnout and would like to have an approximate count of attendees as early as possible. Please contact Lyle Warren at lyle.warren@thomsonreuters.com (585-627-2902) or Judy Kip at JudithKip@earthlink.net (607-687-0993) with your reservations or any questions.

Bring a friend! Make a weekend of it! Check out the Roycroft Inn for directions, overnight accommodations, menus, etc. The Roycroft Inn is a lovely historic building, however due to its historic nature; our meeting room is only accessible via stairs. We apologize in advance if this creates a problem for anyone.